Severn Trent Water has signed a contract with software company Macro 4 for the implementation of a document and data archiving system.

Macro 4 will implement its Columbus solution to create an archiving system that will sit alongside the company’s live system.

It is part of the water and sewerage company’s rollout of a new enterprise resource (ERP) system from SAP. The programme will cover SAP applications ranging from finance, HR, supply chain manage to asset management and customer relationship management.

Myron Hrycyk, Severn Trent Water CIO, said: "We know that managing the size of the database will help ensure the system performs at optimum levels and keeps operational costs down."

The Columbus software moves static and less frequently accessed data out of the live system and holds it within a separate archive server where it is securely stored. It will be integrated with existing applications so that end users can continue to access archived data through SAP.

The first phase of the SAP ERP rollout was completed in December 2009. Work on the second phase, improving the company’s asset management process and field workforce service, is currently in progress.

The new system is aimed at helping SAP applications to run more efficiently, by avoiding leaving historical data within the live system instead of migrating it to an archive.

Severn Trent already works with Macro 4, using the company's document management solution in its customer relations division.